This agreement is made this 7th day of July, 2000, by and between the Department of Housing and Urban Development (HUD) and Local 476, American Federation of Government Employees (the Local), which represents HUD employees in the National Capital Region . This agreement is being made to reflect HUD's increased sensitivity to security measures at Headquarters with regard to HUD employees and others who would enter the HUD Headquarters Building.

While recognizing that internal security issues are not subject to collective bargaining, HUD is sensitive to concerns raised by the Local and agreed to discuss procedures that HUD had unilaterally implemented on June 3, 2000. HUD and AFGE partnered on these issues and agree that the new security measures outlined below are reasonable steps to address the legitimate security concerns of the Department and its employees.

ENTRANCE TO THE HUD HQ FACILITY BY HUD EMPLOYEES

Entrance to the HUD HQ facility may be gained by the use of the picture identification (Smart Card) issued to each HUD Headquarters employee. Smart Cards will also be issued to employees in the DC Field Office and the D.C. Storefront. Upon entering the facility at any of the three entrances, the employee places the smart card on the turnstile and is granted access with no further screening by building security.

If an employee forgets or misplaces his Smart Card, he will be required to pass through security screening for entry into the facility. The Security Officer will verify the individual's employment status and issue a temporary HUD identification. The employee will not, however, be required to sign in if entry is made during normal business hours (between 7:00 a.m. and 7:30 p.m.).

HUD employees on temporary duty to the HUD HQ facility will be permitted access after showing their HUD employee identification card issued by their home office. Visiting HUD employees may only enter the Headquarters facility through the North or South Lobby entrances. Visiting employees will be required to pass through the magnetometer and all hand carried items must be x-rayed. The visiting HUD employee will not be required to sign in if entry is made during normal business hours.

ENTRANCE INTO THE HUD HQ FACILITY BY NON-HUD FEDERAL EMPLOYEES AND VISITORS

Federal employees of other agencies may enter the HUD HQ facility by showing the Security Officer their valid federal employee identification card, passing through the magnetometer and having their hand carried items x-rayed. These federal employees may only enter through the North or South Lobby and only during normal business hours.

Visitors to the HUD HQ facility who are not federal employees must pass through the magnetometer and have all hand carried items x-rayed prior to being allowed entrance into this facility. All non-federal employee visitors will be required to sign in with the Security Officer, pass through security and be issued a HUD visitor pass.

Escorts will not be required for visitors who have been "prescreened" by a HUD office representative in the office where the visitor has scheduled an appointment. To implement this policy, each HUD Headquarters office must designate an office representative, whose name will be furnished, in writing, by the Asstistant Secretary or equivalent office head to the Office of Security. The office representative will be the only individual authorized to contact the facility Security Force, via e-mail, to pre-screen a visitor or group of visitors. To pre-screen visitors, the office representative must provide the name of the person(s), his/her date of birth and his/her social security number as well as the date and time of the visit, and the office number and name of the person to be visited. This information must be submitted by the designated office representative one business day in advance of the visitor's expected entry to HUD Headquarters.

For those visitors who have not been prescreened, the Security Officer will telephone the HUD employee the visitor is meeting and advise the HUD employee that a visitor has arrived. The HUD employee must come to the lobby to escort the visitor to his office. After receiving confirmation of the appointment, the guard will have the visitor sign the visitor log and will issue a HUD visitor pass. The visitor will not be allowed to proceed into the facility until escorted by a HUD employee.

No person wearing a temporary HUD ID will be allowed to enter the HUD HQ facility without being pre-screened by security in accordance with the above security procedures.

ID cards issued by the HUD Day Care Center and the Fitness Center to its patrons will be honored like IDs from other federal agencies. These ID cards will be entered into HUD's database. Visitors to the HUD Day Care Center and the Fitness Center will be able to access the facility by showing the card issued by the HUD Day Care Center and the Fitness Center, passing through the magnetometer and having their hand carried items x-rayed.

ENTRANCE TO THE HUD HQ GARAGE

Entrance into the HUD Parking Facility is restricted to carpool members who have been authorized to park in this facility. All other passengers in the vehicle must exit the vehicle prior to the vehicle entering the security check point at the top of the entrance ramp. This may be done safely by using the HUD parking lot on the North end of the HUD facility.

All carpool members other than HUD employees will be issued a HUD carpool identification card by OAMS. This ID must be shown to the Security Officer at the entrance to the parking ramp and will allow the carpool member access into the parking garage to park their vehicle. This ID will not allow the carpool member to enter the HUD facility itself.

At the entrance to the parking facility entrance ramp on 7th Street all occupants of the vehicle will show either a HUD employee ID or a HUD carpool member ID in order to gain access.

HUD employees only may enter the HUD HQ facility via the pedestrian keycard control doors located on the A level of the parking facility. After the carpool vehicle is parked all non HUD employees must exit the parking facility via one of the stairwells located on the building side of the North and South end of the parking facility. These stairwells exit onto the front courtyard of the HUD facility.

To reenter the parking facility the carpool member who are not HUD employees must enter the HUD HQ facility through the North or South Lobby only. They will be required to show their HUD issued carpool ID or their federal agency identification and must pass through the magnetometer and all hand carried items x-rayed. After being screened by security they may proceed to one of the two parking facility entrance doors located on the north and south end of the basement level. There they will be required to contact the Security Control Center via the intercom system and provide their name. The Security Officer will verify the individual's name on a list of current carpool members and once verified will remotely unlock the door and allow access into the parking facility.

Saul N. Ramirez, Jr. Deputy Secretary U.S. Department of Housing and Urban Development

Edward Eitches President American Federation of Government Employees Local 476